Minutes of the Meeting of the Parish Council

Tuesday 5th February 2019 at 7.30pm

 

Present:

M H (Chair); M F (Secretary); J L G;T O’K   TW; G A; V M; J J G; F H; T H; M H 2 

 

1          Welcome and Opening Prayer

Margaret Harrison welcomed everyone to the meeting and led the opening prayer.

 

2          Apologies

Fr. G; J M; G R; D B; A W; P D; J W.

 

3         Matters Arising From Minutes

 

The minutes from the meeting of the Parish Council held on 4th December 2018 were accepted.

 

As there was a full agenda for this meeting the item ‘A leaflet for All Homes in the Parish’ would be left to the next meeting of the Parish Council.

 

There were no other matters arising except those featured on the agenda.

 

4        Lent 2019

 

MH advised the Parish Council that Fr. G had decided to hold the Service of Reconciliation involving distributing a nail to each parishioner to take forward to the altar during the service. The Parish Council agreed that this could replace the need to take forward sins on a piece of paper to be burnt during the service. The Service of Reconciliation would be on the Wednesday of Holy Week. There would also be a Passover Meal for the Eucharistic Ministers during Holy Week.

 

The Parish Council agreed that Exposition of the Blessed Sacrament could take place for half an hour before the Wednesday evening Mass each week during Lent. A notice in the Church Porch could alert parishioners attending the Wednesday evening Mass that an exposition of the Blessed Sacrament was taking place.

 

M H 2 suggested collecting during Lent for ‘Recycle for good Causes,’ which gives 75% of the money that is raised for recycled goods to a charity of your choice. The Parish Council could decide on the Charity at the next meeting. MH2 would do a note for the Parish bulletin to notify parishioners of this initiative. M H2 also said that Mary’s Meals is receiving match funding until 1 March 2019 and MH2 said she would ask Fr. G if the Parish could make an immediate donation to this charity, which the parish has supported in the past, so that they could take advantage of the match funding before the opportunity ran out.

 

 

5        Terry Bate Memorial

 

Water and wine cruets and an engraved tray had been purchased as a memorial to the memory of Terry Bate in 2016.   

 

The Parish Council confirmed, as previously proposed, that the purchase of an Acer tree for the garden as a further memorial to the memory of Terry Bate should now go ahead. M H said the location of the tree would be determined based on the planting instructions and that she would also look into acquiring a memorial plaque to be affixed to the tree.

 

6        Church Maintenance and Health & Safety Compliance

 

T H had agreed to take on the lead role on the issues of Church Maintenance and Health & Safety Compliance. TH had already listed a number of jobs that needed doing and categorised these into three lists. List A were jobs that could be done at a minimal cost of say under £20, List B were bigger jobs at say £20 - £100 and list C were jobs where the work required would be substantial and difficult to estimate. These lists would be circulated to inform parishioners of the maintenance work required.

 

TH also informed the Parish Council of a Health & Safety audit of the Church and church grounds undertaken by the Archdiocese Health and Safety Officer at LACE.

Although achieving 78% compliance there was much paperwork that needed to be completed including Risk assessments and COSH assessments. A number of issues were also raised including maintenance problems in the Memorial Garden and the Church balcony which was below the legal height.

 

M H confirmed to the Parish Council that advice was being taken on how to progress these issues, ensure church maintenance is carried out as required and achieve full Health and Safety compliance. 

 

7        Church Website Technical issues

 

V M advised the Parish Council that there had been no further progress on this issue. There was an issue with uploading the Church bulletin because of the new file format. VM would manually update the weekly Mass times on the website whilst this issue was being resolved.

  

8        AOB

 

Synod 2020

 

M H2 had attended the initial meeting of the parish delegates and had found the event very uplifting. The message from Archbishop Malcolm was that we must not stay in our Churches but go out and meet and listen to people. MH2 would attend further training events in the next few weeks.  

 

Bulletin 

 

The Parish Council’s thanks go to AW and C B who have been editing, typing and printing the bulletin for a number of years.  M H confirmed that thanks have been published in the bulletin in recent weeks.

 

M H also confirmed to the Parish Council that T F had taken on producing the weekly bulletin which had been well received by parishioners.  

 

 

8        AOB (Continued)

 

Supporting the work of the Parish

 

Twelve parishioners had come forward to offer their services to support the work of the Parish. This included help with training altar servers; administration tasks; lottery counting; Church bulletin and altar cloths.

 

Lourdes Events

 

J J G notified the Parish Council that the first event to raise funds for the Lourdes Group would be a Hot Pot and Curry Supper Night at St Peter’s School on 22nd March 2019.  

 

9       Date of Next Meeting

 

The next meeting of the Parish Council will be held in the Millennium Room on Tuesday, 5th March 2019 at 7.30pm. The Agenda will be circulated before the meeting.

 

10      Close

 

 

          The meeting closed at 8.40pm with a prayer led by M H.

The Roman Catholic Parish

of Ss. Peter & Michael, Woolston,

in the Warrington Pastoral Area

   

Minutes of the Meeting of the Parish Council

Tuesday 4th December 2018 at 7.30pm

 

Present:

MH (Chair); M F (Secretary); J L G; T O; T W; J W; A W; V M; P D

 

1          Welcome and Opening Prayer

M H welcomed everyone to the meeting and led the opening prayer.

 

2          Apologies

Fr. G; J M; G R; J J G; D B; M Ha; F H

 

3         Matters Arising From Minutes

 

The minutes from the meeting of the Parish Council held on 6th November 2018 were accepted.

 

The Christmas Fayre at St Peter’s School was very good and well attended. The Parish Council thanked the members who ran the Parish Stall. The three raffle prizes were all distributed.

 

D B had started the process to update the safeguarding records by handing out the forms to those parishioners on the safeguarding lists. The forms need to be returned to D for review prior to submission for DBS certification.  

 

There were no other matters arising except those featured on the agenda.

 

4        Preparation for Synod 2020

MH advised the Parish Council that a note had gone in the Parish Bulletin asking for volunteers as Parish Delegates to support the preparations for Synod 2020 but no one had come forward.

 

The item may go into the bulletin again in the near future but it now looked like M Ha would be our representative to attend the meetings preparing for Synod 2020.

 

5       How to Encourage Parishioners to support the work of the Parish

 

M H reported that there had been a good response to the letter handed out at both weekend Masses a few weeks ago encouraging parishioners to support the work of the Parish. Volunteers had come forward for Liturgy Planning, Lottery/Counting, the Working Party, Altar Cloths and maintenance issues.

 

A note would be put in the Church Bulletin this week to thank those parishioners who had put their names forward, but emphasising that there were still plenty of roles that needed filling for those who had not yet returned their forms to Church.

6       Liturgy Planning

 

The Red Wednesday service went ahead on 28th November 2018 with the Church lit up in red. This was well received.

 

The children helped at the Remembrance Service on Sunday, 11th November, and this service was also well received.

 

The rota for Altar Servers for Mass so that adequate numbers were available at each Mass, was being finalised.

 

Fr. G had requested that one person be nominated for each Christmas Service to ensure that all the preparations for Mass were carried out. J L G agreed to organise the 6.30pm Mass on Christmas Eve. MH assisted by V M agreed to organise the 10am Christmas Morning Service. T Ovolunteered to be the person in control of the preparations at the Service of Reconciliation on 19th December. M H would seek a volunteer for the Midnight Mass Service.   

 

The Parish Council agreed that the Service of Reconciliation would have a similar format to previous years.

 

7        A leaflet for New Homes in the Parish

 

Due to the pressures of the preparations for the Christmas Services, the Parish Council agreed that this item would be left to the next meeting of the Parish Council in February 2019.     

 

8        Church Website Technical issues

 

V M advised the Parish Council that there had been no further progress on this issue, although she had continued to keep the website up to date.

  

9        AOB

Repairs to the Church Building

 

The repairs to the Church Building were now complete with carpets replaced and the damaged ceiling repaired and study re-plastered.

 

Christmas Decorations for Church 

 

J L G agreed to help in obtaining the Church Christmas tree. The Parish Council agreed that a start on putting the Holly / Wreaths in the Church building should commence after Mass on 16th December, but decoration of the Christmas tree would commence after the Service of Reconciliation.

 

AW notified the Parish Council that he would cease his roles for the Parish including editor of the Church Bulletin after Christmas. The Parish Council thanked Arthur for his excellent work in these roles over many years.

 

TW volunteered to take on the responsibilities for recording the offertory collections.

 

Operation of Screen at Mass

 

Members of The Parish Council put their names forward as cover for VM when she was not available to operate the TV Screen on certain Sundays in early 2019.

9        AOB (Continued)

 

Terry Bate Memorial

 

The Parish Council agreed to consider options for a tree as a memorial for Terry Bate at   the next meeting of the Parish Council.

 

10     Date of Next Meeting

 

The next meeting of the Parish Council will be held in the Millennium Room on Tuesday, 5th February 2019 at 7.30pm. The Agenda will be circulated before the meeting.

 

11      Close 

          The meeting closed at 8.25pm.